FAQ
Frequently Asked Questions
1
Event Design and Rental Furniture?
This is a DIY space with no restrictions on catering food or drink or alcohol! We do NOT provide event design, on-site assistance or pre-event setup unless add-on service packages are added to rental package. The renter otherwise is responsible for designing and setting up their own event as well as tearing down. OlyBee provides venue rentals with tables/chairs for renters to setup and put away at the end of the rental. We do not provide table covers. There are several rental companies and stores that can provide table covers.
Table Count Below which accompanies our 150 Black Padded Chairs.
10 Rounds | 8 Rectangular | 4 Cocktail | 3 Short Squares | 2 Long Catering Tables
NO Glitter, Rice, Confetti (due to extensive cleaning & turnover time)
2
Is there parking at the Olympia Ballroom Downtown?
Plenty of Street Parking! The Ballroom like all other performance venues downtown does NOT have a private parking lot. The City of Olympia provides a map of paid lots that are within blocks for the Ballroom. Visit the Governor Hotel adjacent from Ballroom block for covered, secure parking for a daily fee (reasonable).
3
Can we play music late at The Olympia Ballroom?
YES, The Olympia Ballroom can have music on Friday-Saturday night till 1130PM and 10PM on Sun-Thurs Nights.
4
Is there on-site staff that services events and handle emergencies?
The renter is responsible for managing any and all happenings during their rental day or time. There is no on-site management unless you've paid for an hourly attendant. The renter per our agreement is renting the space for a set event time and is solely responsible for its care and its management during that contracted time period. Insurance is required as well as appropriate actions for emergencies. Hourly on-site management can be paid for by renters as an add-on to assist with facility needs and security.
5
What is your Refund Policy w/ down or full payments?
Down payments or Full invoice payments will get 100% FULL REFUNDS if refund request is made within 5 business days of initial transaction payment date.
50% will be refunded if request is made more than 90 days away from the event date.
No refunds if refund request within 90 days of the event date.
Most events are scheduled, planned and paid for on average 150 or more days away from event dates and as a sole event venue provider we cannot sustain a business with people backing out within those windows.
Refunds will be by mailed check if it meets these constraints.